11 Fleet Management Problems – And How Fleet Tracking Systems Can Help You Solve Them

Fleet managers face a clutch of difficult challenges every day. What many don’t realise is that technology has now advanced to the point where many of challenges can be solved.

Read through this list of 11 common fleet management headaches, and find out how fleet tracking systems can help you overcome them.

Operations are taking too long

Fleets run on a schedule. Your credibility and your reliability are intrinsically linked. Do you find that your schedule is always going out the window? That drivers don’t arrive when they should? That the knock on effects make planning your fleet’s activities a nightmare?

This is a common problem for fleet managers, but is actually caused by two other issues…

You can’t optimise your routing

Without vehicle tracking, it’s extremely difficult to see the route your drivers are taking.

There may be problem areas and patterns that can emerge with the kind of data fleet tracking systems can provide. Is there a particular route that gets slowed down at the same time every day?

Knowing this kind of information can allow you to improve the efficiency of your drivers’ journeys.

You can’t monitor driver breaks

Unscheduled or long breaks can throw your timings out, but it’s impossible to find out if this is the problem without data.

Equally, you don’t want to come down hard on all your drivers as many of them may taking perfectly reasonable breaks – their delays may be caused by other problems.

This is closely linked to another problem many fleet managers have…

When it comes to your drivers, you don’t know the good from the bad

Whether we’re talking about aptitude or attitude, tracking and monitoring solutions allow you to determine which of your drivers are and aren’t operating at the standard you expect.

This will also allow you to accurately assess your drivers, so you can incentivise good driving and reward your best drivers. It will also allow you to determine where additional training may be required.

Your vehicles suffer unsustainable amounts of wear and tear

Irregular amounts of wear and tear can be caused by a multitude of factors.
Drivers not being given enough time to complete their journeys will cause them to rush which will put undue stress on their vehicle. Equally, heavy acceleration and aggressive breaking will put a strain on your vehicles.

Fleet tracking systems will allow you determine exactly what is causing excessive wear and tear – and then you can work out what to do about it.

You are dealing with the reality (or the risk) of vehicle theft

Ultimately, tracking systems allow you to a simple question – “where are my vehicles?”

Whether it’s recovering a stolen a vehicle, or simply having a peace of mind that if this worst case scenario comes up you will know where your vehicle is, fleet tracking can put this major headache to bed.

You can’t check on your vehicles in the event of a crisis

Ranging from a major accident on a main road to an unexpected extreme weather event, a crisis can put both your drivers and your vehicles in danger. Fleet tracking allows you to quickly know if you have any assets in an effected area, giving you both peace of mind and the ability to take action if necessary.

You spend too much time doing reports and paperwork

As a fleet manager you have a huge number of responsibilities. You need to make sure customers are happy, that your drivers are motivated and that your vehicles are good condition.

Unfortunately, we find that many fleet managers end up over-stretched and unable to tend to their duties. Why? They have to spend all their time doing paperwork

With our dashboard, stats collected are from your tracking systems and then delivered through reports and statistics that will massively reduce the amount of paperwork you have to do – meaning you can focus on managing your fleet.

Your running costs are too high

Fuel, insurance, vehicle maintenance… the lists of costs your fleet can incur will go on and on. Your fleet is a business venture, and you want it to turn a profit. Even if you already turn a profit, increasing that margin can only be good for you, your business and your drivers.

That’s why it’s important to optimise. If better routing can reduce fuel costs or improved driver behaviour can reduce insurance costs, then investing in the technology to do this will result in an upturn in profits over time.

Your customers are unhappy

You might see unhappy customers as a problem, but it’s more likely that is an indication of other issues.

If you’re suffering from one or more of the above issues, like late deliveries of aggressive driving, then the end result of that will be that your customers won’t be getting a good service. That, in turn, means they will be unhappy with your company.

Ultimately, you are losing money!

Unnecessarily high fuel costs, speeding fines, excessive maintenance bills, unhappy customers discontinuing their business. All of these things lead to your fleet making less money.

Fleet tracking systems allow you to find out what the real problems in your business are, get the data you need to fix them and make your fleet a more profitable, less painful, venture.